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51. Proofing

51.1. Proofing

In the past, maybe ten or twenty years ago, if you carried out a feasibility study with your team for
instance, you wouldn't let it sign. When discussions regarding this feasibility analysis later arose during
the course of the project, the discussions were often quite heated and no one could recall to have this
or that said. We learned from this and therefore introduced signatures to confirm the feasibility study
(or other important documents, e.g., FMEA's, cost estimates, ...). Then you ran from one to the next
person with the paper printout in hand, ... but one wasn't there at the time, the other was on a business
trip or was on vacation, either. This was tedious and very annoying.

This is now much better solved with Smartsheet. There is now the so-called "Proofing". A document,
can now normally be approved by a person, or of course with a comment attached to it. Where people
do not agree, it is then stated "change necessary" or "rejected". If you show this to auditors, you can
be sure, they will be absolutely thrilled. However, you shouldn't allow yourself to be deceived, because
you still have to monitor by yourself to see whether colleagues who are in charge have still not yet
given feedback.

© Hans Porzel, 10/2025 | CAPM® (PMI), PSM I® (Scrum.org), Smartsheet Prod. Cert® 2020 Page 136 / 209 pages